Bullhorn cleanup & implementation for staffing agencies

Bought Bullhorn, but your team still works around it?

Independent Bullhorn cleanup, workflow repair, implementation help, and plain-English training for staffing and recruiting agencies that need the system to actually match how the business runs.

The situation

Sound familiar?

  1. 01

    A record enters Bullhorn

  2. 02

    Its status or configuration is unclear

  3. 03

    It disappears from working views

  4. 04

    Nobody acts on it

  5. 05

    Its value goes unused

So the agency spends more time and money replacing something it already had.

None of this means your team failed. It usually means the implementation stopped before the system was finished , no cleanup, no standards, no training, no adoption plan. That's the gap I fill.

  • Your team avoids Bullhorn: the real pipeline lives in spreadsheets, inboxes, and memory
  • Contacts, leads, candidates, and clients aren't clearly structured, so every search is a gamble
  • Reporting doesn't show what's really happening, so decisions run on gut feel
  • Implementation happened, but adoption didn't, and nobody was trained properly
  • You're not sure what to ask Bullhorn support for, so tickets go nowhere
  • The system feels harder than it should, and you're paying for it every month

None of this means your team failed. It usually means the implementation stopped before the system was finished: no cleanup, no standards, no training, no adoption plan. That's the gap I fill.

Three engagements

Start with the audit. Expand if it earns it.

Start here

$2,500 flat

Bullhorn System Audit

Find out why your team isn't getting full value from Bullhorn and what needs to be fixed first: setup, lead/contact workflows, candidate statuses, data hygiene, reporting, and training gaps.

You get: a written findings report and an implementation roadmap you could hand to any admin. Book a cleanup within 30 days and the audit fee is credited in full.

First step: a free 30-minute Bullhorn call. The audit only goes ahead if the call shows there's a real problem worth $2,500 to map.

Start with a free 30-minute call

$3,500-$7,500

Bullhorn Cleanup Sprint

The audit, executed: data cleanup, workflow redesign, lead/contact process cleanup, candidate status cleanup, reporting improvements, documentation, and team training.

You get: a clean, documented system your team has been trained on, with a defined finish line.

From $6,500

Implementation + Training

For agencies moving onto Bullhorn or rebuilding after a weak initial implementation: planning, workflow design, configuration support, data migration support, training, and post-launch support.

How the vendor side works: I help you identify what needs to be requested from Bullhorn support, communicate it clearly, and build usable workflows around it once it's in place.

Inside the sprint

Three phases, in order

01

The audit

Every sprint starts with the fixed-fee audit. I go through your Bullhorn environment and map what's actually there:

  • Data health: duplicates, stale records, incomplete candidate and contact data
  • Structure: how leads, contacts, companies, and jobs are actually organized, versus how they should be
  • Fields, stages, and statuses: what exists, what's used, what's noise
  • Workflows: where the recruiting and sales process breaks inside the system
  • Usage: how each role actually works today, and where the system gets bypassed
  • Reporting: why leadership can't get numbers they trust, and what has to change first

If you stop there, you still have a map any competent admin could execute. Most clients continue into the sprint.

02

The cleanup

The sprint executes the audit's priority list. Depending on what your system needs, that typically includes:

  • Duplicate and inactive record review and cleanup
  • Candidate and contact record cleanup and re-categorization
  • Lead / contact / account structure repair
  • Field, stage, and status rationalization: fewer, clearer, actually used
  • Workflow repair so the system matches how your team really sells and recruits
  • CRM/ATS usage standards: who enters what, when, and how
03

Documentation & handoff

Cleanup without adoption is temporary. The sprint ends with:

  • Written usage standards in plain language, not a binder nobody opens
  • Role-based walkthroughs for recruiters, salespeople, and admins
  • A handoff session with whoever owns the system internally

After the sprint

Optimize & maintain

Once the foundation is clean, automation, dashboards, training, and monthly support can build on it. Automation on a messy database just automates the mess, so these come second. See add-ons and monthly support →

Want to see this work in a live agency first? Read the case study →

What I'll need from you

Three things

  • Admin access to your Bullhorn environment
  • About an hour a week from someone who knows how the team really works
  • A leader willing to say "this is how we use the system now"

Independence, stated plainly

Source Layer provides independent Bullhorn workflow and implementation support. I am not affiliated with, endorsed by, or certified by Bullhorn, Inc. That independence is the point: I sit on your side of the table.

Not sure where to start? Take the free ten-question Bullhorn Implementation Check: a 0-100 score, five area breakdowns, and your three highest-priority findings, instantly. No database access, no sales call.

Take the free Bullhorn Implementation Check

Find out what's actually wrong with your Bullhorn

Thirty minutes, free. Describe what's broken; get a straight read on what's behind it, what a fix involves, and what it would cost.

Book a 30-Minute Bullhorn Call

No fee, no pressure · The paid audit only happens if we agree it's worth it