Bullhorn cost estimator

What are the workarounds actually costing you?

An unfinished implementation never sends you a bill. It bills you in recruiter hours and in placements you never made. Put in your own numbers and see the two totals side by side.

Every assumption is visible and editable. Nothing is stored unless you took the check.

1 Your team

People who use Bullhorn

Average salary per person USD / year

Base salary. Payroll tax, benefits, and software are added by the load rate in Assumptions.

2 Hours lost each week

Time the system should have saved and doesn't. Best honest guess is fine.

Re-sourcing people who are already in your database hrs / week / person

1.5

Duplicate entry, cleanup, and fixing records hrs / week / person

1.0

Rebuilding reports and pipeline numbers by hand hrs / week, whole agency

1.5

3 Roles you don't fill

This line only counts work you already lost. It never assumes you win more business.

Job orders you take on per month

Of those, how many do you fill %

70%

Average fee or gross profit per placement USD

Perm: your placement fee. Contract: gross profit over the life of a typical assignment.

Of the roles you miss, how many could a complete, searchable database have won %

10%

Capped at 30 on purpose. Most misses are budget, timing, or client behaviour, not your database.

Assumptions

Employment load on top of salary %

Payroll tax, benefits, software seats, space.

Working weeks per year

52 minus vacation, holidays, and sick time.

Hourly cost divides the loaded salary by 2,080 hours, the standard full-year figure. Using the larger number keeps the hourly rate, and the estimate, on the low side.

Where these numbers come from

Nothing here is a benchmark. It is your arithmetic, done in the open.

Hours are the floor

Time spent re-sourcing someone already in your database, retyping records, and rebuilding reports by hand is time you have already paid for. That line moves only if you change the hours.

Placements are the estimate

The second line starts from roles you took on and did not fill, then counts only a small share of them as winnable from better data. It never assumes new clients or more business.

What the fix costs

A Bullhorn System Audit is a flat $2,500 and the fee is credited toward a Cleanup Sprint booked within 30 days. The point of this page is to let you decide whether that math is worth it.

Prices in USD. Full service details →

What fixing it costs

Three ways to deal with that number.

Your total above, every year

Keep the workarounds

Doing nothing is not free. The hours line repeats every year you run this way, and it grows with every recruiter you add.

$10,000 to $25,000+

Re-implement from scratch

A typical implementation partner scopes a rebuild by statement of work. For a small to mid-sized agency that usually lands between $10,000 and $25,000, and data migration alone often runs a third to half of the bill. Sometimes that is the right call. It is also months of rebuild for a system you already own.

$2,500, credited toward the fix

Audit what you already own

A Bullhorn System Audit maps what is actually broken and what each piece costs you. The $2,500 fee is credited toward a fixed-fee Cleanup Sprint ($3,500 to $7,500) booked within 30 days. You know the full number before any work starts.

Run your number above against those three options. That comparison is the whole pitch.